#Define virtual office space software#
#Define virtual office space professional#

In a virtual office, in addition to the most common communication software, interaction can be as easy as it was in a physical office - coming up to a coworker and asking a question or entering a room where a meeting is about to start. Which can be a good thing but doesn't feel like one when scouring through dozens of emails for the right invitation to a Zoom call.

#Define virtual office space software#

In a remote work set-up, the options for communication are limited to a handful of software applications. These features make positive interactions and building trust a natural process that, according to research, bolsters motivation, innovation, and company loyalty. When every interaction is scheduled and preceded with a formal invitation, communication can become quite stilted.Ī virtual office gives employees the chance to have more organic interactions with their coworkers through proximity chat and the ability to navigate the virtual office as if it were a real physical location. In a remote work set-up, it is important to be on the lookout for the most common communication challenges such as the difficulty to build trust and rapport with coworkers. In a virtual office, there are dedicated spaces for exactly this type of collaboration - from dedicated team rooms to office cafeterias where people can gather for an impromptu brainstorming session. The lack of formality and pressure to figure something out is exactly what sparks creativity but it is not something that can be easily replicated over IM or a Zoom call. Think of coming up with a brilliant idea to tackle the latest project while sharing a cup of coffee in the office kitchen. In a physical office, spaces built for informal gatherings are now becoming prime spots for collaborative work. Pinging someone when they are in a middle of a brainstorming session in the war room is a surefire way to derail their whole progress. In a virtual office, users have the ability to see where their coworkers are allowing them to know when it's a good time to message them. That actually doesn't sound that fun at all, and with instant messaging being the prevalent means of communication in a remote workspace, it's easy to see how those 23 minutes can quickly turn into hours. In a remote set-up, however, these things are much harder to spot.įun fact, it can take an office worker over 23 minutes to get back into working mode after it is interrupted by an email. In a physical office, it's easy to tell when someone is slacking off or not integrating as well as they could.

From the moment you log in, you can see who is available and where they are, making it easy to connect with the right people at the right time.įurthermore, a virtual office offers managers a unique insight into how their remote team operates and how they interact with each other. In a virtual office arrangement, each user gets their own avatar to traverse their workspace. In a remote work set-up, however, it's not so simple - all we have are status updates that often don't reflect reality. In a physical office, seeing who is around for a chat or a quick brainstorming session is easy. However, regardless of which side of the fence you are on, the benefits of a virtual office are hard to ignore. For others, it might look like an unnecessary gimmick designed to distract from remote work rather than facilitate it. ‍ What are the benefits of having a virtual office?įor some, the idea of virtual offices is an exciting leap toward the future of work. In Kosy, companies from 125 countries have gotten to design their virtual headquarters complete with dedicated meeting rooms, collaborative workspaces, lounge spaces, and private offices for meetings with potential clients - all without ever having to step foot in a physical space.

#Define virtual office space professional#

Shifting to virtual offices has also become a popular choice for start-ups and small businesses that want to reduce their overhead costs without sacrificing the professional image and benefits that come with a physical office space. It's a complete, integrated virtual ecosystem that gives employees everything they need to do their best work - whether they're in the office, at home, or on the go. In its simplest terms, a virtual office is a virtual work environment that exists online, where employees who are spread out across different locations can work, communicate and collaborate with ease.Ī virtual office goes beyond having a wall of emails and a few video conferencing tools. Snapshot of a virtual office with meeting & project rooms